How to assign room and seats to a slot

Once a planning slot has been created, you can assign rooms to it from the Seat Allocation view. When a room is assigned, its seats automatically become available for candidate allocation within that slot. In this article, you will learn how to assign rooms and seats to a scheduled slot in Center dashboard.

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Before You Begin

Make sure you have:

• Logged in with the appropriate role credentials (Center Admin, Center Manager, Proctor Lead, or Proctor)” to reflect that other roles can also perform candidate actions.
• Opened a center and navigated to the Capacity tab.
• At least one planning slot created and rooms configured in the center.

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Step-by-Step Guide

1. Open the Seat Allocation view From the Capacity tab, click on the time link of the slot you want to assign rooms to. This opens the Seat Allocation view. 2. Click + Add room Click the + Add room button at the top right. The Add rooms to [slot time] modal opens, displaying available rooms from your center plan. 3. Select rooms to add The modal shows rooms that are available for this time slot. Select the rooms you want to assign. If no rooms are available, the modal displays “No additional rooms available to add.” This means all rooms in your center are already assigned to this slot or configured for a different workflow step. 4. Confirm the selection Click the Add rooms button to assign the selected rooms. The button dynamically updates to show the count of rooms you’ve selected. Click Cancel to go back without adding. 5. Verify the assignment After adding, the Seat Allocation view updates to show the room’s seats listed individually. Each seat row displays the seat name, candidate assignment (if any), status (Available or Occupied), and proctor assignment. The seats are grouped under a label showing the room name and session date.