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This article explains how candidates and interviewers can respond to interview invitations using the meeting status link available in the email body and calendar (.ics) file. It outlines supported RSVP actions, time-based restrictions, meeting status behavior, and how declines and rescheduling are handled.

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Overview of RSVP Capabilities

Both candidates and interviewers can manage interview invitations by:
  • Accepting the interview
  • Declining the interview
  • Marking the interview as Tentative
  • Proposing a new interview time (with restrictions)
All RSVP actions can be performed directly from:
  • The email body
  • The attached calendar (.ics) file

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Who Can Perform RSVP Actions and Until When

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Candidate RSVP Rules

  • Candidates can accept or decline the interview anytime until the meeting status changes to No Show or Completed.
  • Candidates can propose a new time while the meeting status is Scheduled or In Progress, provided the newly proposed time is at least 4 hours ahead of the current time.
Example:
If the current time is 1:00 PM, the candidate cannot propose a new time between 1:00 PM and 5:00 PM.
The earliest selectable proposed time must be 5:00 PM or later.

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If a candidate declines the interview:

  • The interview is automatically canceled.
  • No further action is required from the recruiter.

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Interviewer RSVP Rules

  • Interviewers can accept or decline the interview anytime until the meeting status changes to No Show or Completed.
  • Interviewers can propose a new time while the meeting status is Scheduled or In Progress, provided the newly proposed time is at least 4 hours ahead of the current time.
Example:
If the current time is 1:00 PM, the interviewer cannot propose a new time between 1:00 PM and 5:00 PM.
The earliest selectable proposed time must be 5:00 PM or later.

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If an interviewer declines the interview:

  • The interview is not canceled.
  • The recruiter can:
    • Change the interviewer
    • Reschedule the interview
    • Cancel the interview manually

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Providing Reasons While Declining

When declining an interview through the email body:

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Candidates:

  • Can select or provide a reason for declining.

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Interviewers:

  • Can provide a reason for declining.
  • Can propose an alternate interviewer as part of the decline flow.
This information helps recruiters take faster and more informed follow-up actions.

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Meeting Status and Its Impact on RSVP

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Meeting Status Lifecycle

Scheduled
Initial state after interview creation. In Progress
The meeting moves to this status as soon as any participant (candidate, interviewer, or organizer) joins the interview. Completed
The meeting moves to this status if any participant joins the interview and the session concludes. No Show
If no one joins, the meeting moves to No Show. The meeting status automatically moves to No Show or Completed 35 minutes after the interview end time.

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RSVP Restrictions Based on Meeting Status

RSVP actions are allowed only when the meeting status is:
  • Scheduled
  • In Progress
No RSVP actions can be performed once the meeting status becomes:
  • No Show
  • Completed

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Canceling an Interview

A meeting can be canceled when the status is:
  • Scheduled
  • In Progress
Once the meeting moves to No Show or Completed, it can no longer be canceled or modified.

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Summary of Key Rules

  • RSVP actions are available from both the email body and the .ics file.
  • If a candidate declines → the interview is automatically canceled.
  • If an interviewer declines → the interview remains active for recruiter action.
  • Propose new time can be done until the meeting reaches No Show or Completed.
  • Newly proposed time must be at least 4 hours ahead of the current time.
  • No RSVP actions are allowed after the meeting reaches No Show or Completed.
  • Meeting status auto-updates based on participant joins and time rules.