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Talview Interview Rooms is a secure, proctored online interviewing platform designed to streamline the recruitment process by enabling recruiters and hiring teams to schedule, conduct, and manage interviews remotely with ease. To schedule interviews efficiently in Talview Interview Rooms, from basic setup to advanced proctoring configuration, recruiters can follow a structured workflow that streamlines the entire process and leverages Talview’s intelligent scheduling capabilities. Here is a refined, complete scheduling workflow and best practices guide:

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Prerequisites

Before beginning, ensure the following are available:
  • Active Talview Recruiter Platform account
  • Interview scheduling permissions enabled
  • Candidate contact information
  • Panel member availability confirmed

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What is Talview Interview Rooms?

Talview Interview Rooms is a secure, AI-powered interview platform that enables interview management with advanced proctoring features including face authentication, room scanning, and real-time monitoring. Key Benefits include:
  • Streamlined scheduling process
  • Built-in security and proctoring
  • Automated candidate communications
  • Multi-interviewer panel support

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Setting Up Interviews Using Workflow Tools

  1. Access Workflow Tools
    • Log in to the Talview Recruiter Platform
    • Navigate to More Apps > Workflow Tools
  2. Create a New Workflow
    • Click on Create Workflow to begin
    • Review and select from available job role templates
  3. Invite Candidates to the Workflow
    • Select the type of workflow and step from the dropdown
    • Use Add Candidates to manually invite individuals
    • Click Add and Continue to proceed
    • Send invitations to initiate the workflow process
  4. Manage Candidate Progress
    • Monitor updates and select candidates for further actions
    • Schedule the next steps directly within the workflow
  5. Schedule Interviews within Workflow
    • Select the Interview Provider (e.g., Interview Rooms)
    • Choose the appropriate Interview Stage
    • Select an Interviewer from the dropdown
    • Finalize the schedule and confirm with all participants

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Detailed Interview Configuration (Interview Rooms)

FieldDescriptionBest Practice
Date & TimeWhen the interview will occurConsider candidate’s time zone and working hours
DurationLength of interviewAdd 15-minute buffer for technical setup
Time ZoneCandidate’s local time zoneAlways confirm with candidate beforehand
  1. Add Candidate Information
    • For single candidates: Enter full name and verify email address
    • For multiple candidates: Use bulk CSV upload using the provided template
  2. Configure the Interviewers.
    • Add panel members by email
    • Assign roles: master recruiter, recruiter, evaluator, interviewer
    • Confirm availability before scheduling
  3. Send the Interview Invitation
    • Choose to send immediately, schedule delivery, or save as draft
  4. Candidate Email Contents
The candidate receives:
  • Interview date, time, and time zone
  • Interview Rooms link
  • Support contact info
  • Automated reminders before the interview

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Best Practices for Interview Scheduling

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Efficient Scheduling

  • Use Batch Scheduling via CSV for multiple candidates
  • Include buffer time between interviews
  • Always verify time zones with candidates
  • Give 48 hours’ notice whenever possible

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Technical Setup

  • Recommend pre-interview tech checks
  • Ensure support availability during sessions

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Panel Management

  • Clarify panel roles and responsibilities
  • Share evaluation rubrics in advance
  • Define feedback timelines post-interview