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Talview Interview Rooms, integrated with Workflow Tools, enables recruiters to schedule and invite both candidates and evaluators seamlessly. This guide explains the step-by-step process to send out invitations, along with checklists, troubleshooting steps, and best practices.

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Video Guide

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Step 1: Select Workflow and step

  • In Talview Live Interview, choose the relevant Workflow Type and step.

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Step 2: Add Candidate

  • Enter the candidate’s full name and verify the email address.
Click on Add and then on Invite to proceed.

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Step 3: Add Interviewer

  • Add evaluators/interviewers by entering their email addresses.
  • Confirm panel availability before finalizing.

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Step 4: Finalize Schedule

  • Select the interviewer from the dropdown.
  • Confirm the date, time, and time zone of the interview.
  • Ensure the schedule works for both candidates and evaluators.
  • Send out interview invitations.
Email Details are Sent Automatically to both candidates and evaluators that include :
  • Interview date, time, and time zone.
  • Secure link to join the Interview Room.
  • Support contact information.
  • Automated reminders before the session.

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Checklist before the invite

Before sending invitations, ensure:
  • Candidate and evaluator email addresses are correct.
  • The date, time, and time zone are accurate.
  • All evaluators are assigned with the correct roles.
  • Support contact details are updated in case participants need help.

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Best Practices

  • Always double-check time zones when scheduling across regions.
  • Send invitations at least 48 hours in advance to allow preparation.
  • Use the reminder system to reduce no-shows.
  • Keep panel size manageable (avoid overloading evaluators).
  • Share a troubleshooting guide with candidates beforehand for smoother participation.