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Recruiters often need to involve external interviewers or internal interviewers who are on the client domain in the interview process. With the Guest Interviewer Scheduling capability, recruiters can now seamlessly schedule interviews with external participants directly from the Workflow Tools, supporting both online and in-person interviews. This ensures flexibility in panel composition while maintaining control through domain whitelisting and RSVP tracking.

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Steps to Go Through the Flow

  1. Log in and Access the Workflow
    • Log in to the platform as a Recruiter.
    • Navigate to the Workflow containing the candidate(s) you want to schedule interviews for.
  2. Initiate Scheduling via Workflow Tools
    • Select the relevant candidate(s) from the workflow.
    • Click on the Schedule option available in the footer section.
  3. Add a Guest Interviewer
    • In the Interviewer dropdown field, you can type the guest interviewer’s email address.
    • If the guest is not an existing platform user, a prompt will appear “New user, add as guest” to add the user as a guest.
    • Once the email is entered, the system will validate the email format.
  4. Validation on Scheduling
    • Click the Schedule button to proceed.
    • At this stage, two validations occur:
      • Domain Whitelisting Check – If the domain is not on the approved list, an error message will be shown.
    • The interview will not be scheduled until the issue is resolved.
  5. Interview Invite Sent to Guest Interviewer
    • Upon successful scheduling, the guest interviewer will receive an interview invite via email.
    • The invite includes RSVP options and joining details (for online interviews).
Guest interviewers added this way can fully participate in the interview, including joining the session, responding to invites, and viewing limited interview details as per their access level.This feature works for both online and in-person interview modes.