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This article explains how candidates and interviewers can respond to interview invitations using the meeting status link available in the email body and calendar (.ics) file. It outlines supported RSVP actions, time-based restrictions, meeting status behavior, and how declines and rescheduling are handled.

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Overview of RSVP Capabilities

Both candidates and interviewers can manage interview invitations by:
  • Accepting the interview
  • Declining the interview
  • Marking tentative
  • Proposing a new interview time (with restrictions)
All RSVP actions can be performed directly from:
  • The email body
  • The attached calendar (.ics) file

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Who Can Perform RSVP Actions and Until When

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Candidate RSVP Rules:

  • Candidates can accept or decline the interview anytime until the meeting status changes to No Show or Completed.
  • Candidates can propose a new time only if the interview start time is 4 hours or more away.
If a candidate declines the interview:
  • The interview is automatically canceled.
  • No further action is required from the recruiter.

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Interviewer RSVP Rules

  • Interviewers can accept or decline the interview anytime until the meeting status changes to No Show or Completed.
  • Interviewers can propose a new time only if the interview start time is 4 hours or more away.
If an interviewer declines the interview:
  • The interview is not canceled.
  • The recruiter can:
    • Change the interviewer
    • Reschedule the interview
    • Cancel the interview manually

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Proposing a New Interview Time

Both candidates and interviewers can propose a new time only when:
  • The difference between the current time and the interview start time is 4 hours or more
If the interview is less than 4 hours away, the Propose New Time option will not be available.

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Providing Reasons While Declining

When declining an interview through the email body:
  • Candidates can select or provide a reason for declining.
  • Interviewers can:
    • Provide a reason for declining
    • Propose an alternate interviewer as part of the decline flow
This information helps recruiters take faster and more informed follow-up actions.

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Meeting Status and Its Impact on RSVP

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Meeting Status Lifecycle

  • Scheduled Initial state after interview creation
  • In Progress The meeting moves to this status as soon as any participant (candidate, interviewer, or organizer) joins the interview
  • Completed The meeting moves to this status if any participant joins the interview
  • No Show If no one joins, the meeting moves to No Show
The meeting status automatically moves to No Show or Completed 35 minutes after the interview end time.

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RSVP Restrictions Based on Meeting Status

  • RSVP actions are allowed only when the meeting status is:
    • Scheduled
    • In Progress
  • No RSVP actions can be performed once the meeting status becomes:
    • No Show
    • Completed

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Canceling an Interview

  • A meeting can be canceled when the status is:
    • Scheduled
    • In Progress
  • Once the meeting moves to No Show or Completed, it can no longer be canceled or modified.

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Summary of Key Rules

  • RSVP actions are available from both email body and .ics file
  • Candidates declining → interview is canceled
  • Interviewers declining → interview remains active for recruiter action
  • Propose new time is allowed only if the interview is 4+ hours away
  • No RSVP actions after meeting reaches No Show or Completed
  • Meeting status auto-updates based on participant joins and time rules
By enabling structured RSVP negotiations through meeting status links, Talview ensures flexible scheduling while maintaining clear control for recruiters over interview outcomes.