> ## Documentation Index
> Fetch the complete documentation index at: https://docs.talview.com/llms.txt
> Use this file to discover all available pages before exploring further.

# How to invite candidates and evaluators to a Live interview?

**Talview Interview Rooms**, integrated with Workflow Tools, enables recruiters to schedule and invite both candidates and evaluators seamlessly.

This guide explains the step-by-step process to send out invitations, along with checklists, troubleshooting steps, and best practices.

***

## Video Guide

<div style={{ position:"relative",paddingBottom:"calc(54.02777777777777% + 41px)",height:0,width:"600px",margin:"0 auto" }}>
  <iframe src="https://demo.arcade.software/1P88ts1r9I27co0S25YY?embed&embed_mobile=tab&embed_desktop=inline&show_copy_link=true" title="Inviting Candidate and Interviewers" frameBorder="0" loading="lazy" webkitAllowFullScreen mozAllowFullScreen allowFullScreen allow="clipboard-write" style={{ position:"absolute",top:0,left:0,width:"100%",height:"100%",colorScheme:"light" }} />
</div>

### Step 1: Select Workflow and step

* In Talview Live Interview, choose the relevant **Workflow Type and step.**

### Step 2: Add Candidate

* Enter the candidate’s full name and verify the email address.

Click on **Add and** then on **Invite** to proceed.

### Step 3: Add Interviewer

* Add evaluators/interviewers by entering their **email addresses**.
* Confirm **panel availability** before finalizing.

### Step 4: Finalize Schedule

* Select the interviewer from the dropdown.
* Confirm the **date, time, and time zone** of the interview.
* Ensure the schedule works for both candidates and evaluators.
* Send out **interview invitations**.

Email Details are Sent Automatically to both candidates and evaluators that include :

* Interview date, time, and time zone.
* Secure link to join the Interview Room.
* Support contact information.
* **Automated reminders** before the session.

<Note>
  ## Checklist before the invite

  Before sending invitations, ensure:

  * Candidate and evaluator **email addresses** are correct.
  * The **date, time, and time zone** are accurate.
  * All evaluators are assigned with the **correct roles**.
  * Support contact details are updated in case participants need help.
</Note>

<Tip>
  ## Best Practices

  * Always double-check time zones when scheduling across regions.
  * Send invitations at least 48 hours in advance to allow preparation.
  * Use the **reminder system** to reduce no-shows.
  * Keep panel size manageable (avoid overloading evaluators).
  * Share a troubleshooting guide with candidates beforehand for smoother participation.
</Tip>