> ## Documentation Index
> Fetch the complete documentation index at: https://docs.talview.com/llms.txt
> Use this file to discover all available pages before exploring further.
# Rooms & Seat Map
> Adding, editing, or removing rooms and seats in your center automatically updates the floor plan in connected partner organizations.
## Overview
The room and seat configuration of your center — often called the **floor plan** or **seat map** — is fully synced to partner organizations. When you add a new room, change its capacity, update seat identifiers, or remove a room, those changes flow to the partner side automatically.
This ensures that the partner organization always has an accurate picture of your center's physical layout and availability when planning candidate sessions.
***
## Room configuration that is synced
For each room in your center, the following details are mirrored:
| Field | Description |
| ----------------- | --------------------------------------------------------------------------------------- |
| **Room name** | The display name shown in the dashboard |
| **Workflow step** | Which exam step the room is assigned to (e.g. Listening, Reading & Writing or Speaking) |
| **Capacity** | The total number of seats in the room |
| **Status** | Whether the room is Active or Inactive |
| **Seats** | Individual seat identifiers within the room |
***
## Adding a room
Navigate to the center from the **Centers** list and open its **Overview** page.
In the **Rooms** section at the bottom of the overview, click **+ Add Room**.
Enter:
* **Room name** — the label that will appear in dashboards and session views
* **Workflow step** — select which exam step this room serves
* **Capacity** — the number of seats to initially allocate
Click **Confirm**. The new room and its seats appear immediately in your center, and a sync to partner organizations begins automatically.
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***
## Editing a room
On the center **Overview** page, find the room in the **Rooms** list.
Click the room name to open its detail view, then click **Edit**.
You can change the room name, workflow step assignment, capacity, or status.
Click **Confirm**. Changes sync to partner organizations automatically.
Updating a room's capacity does not automatically change the number of seat records. If you increase capacity, add new seats manually. If you reduce capacity, remove the extra seats first before lowering the room capacity.
***
## Removing a room
On the center **Overview** page, find the room you want to remove.
Click the **trash icon** next to the room name.
Confirm the action when prompted. The room is removed from your center and the partner organization's copy is updated accordingly.
Removing a room from your center also removes it from partner organizations on the next sync. If candidates are booked in that room on the partner side, those bookings are **not** automatically cancelled or reassigned. Coordinate with your partner organization before removing rooms that have upcoming sessions.
***
## Seat management
Seats are the individual positions within a room. They carry an identifier (for example, `seat-1`, `seat-2`) and are synced along with the room they belong to.
| Action | Effect on partner organization |
| -------------------- | ----------------------------------------------- |
| Add seat | New seat appears in the partner's room |
| Edit seat identifier | Updated identifier reflects on the partner side |
| Remove seat | Seat is removed from the partner's room |
For how-to instructions on managing seats, see:
* [How to add seats to a room](/center-and-proctor-administration/center-admin/how-tos/how-to-add-seats-to-a-room)
* [How to edit seats in a room](/center-and-proctor-administration/center-admin/how-tos/how-to-edit-seats-in-a-room)
* [How to delete seats in a room](/center-and-proctor-administration/center-admin/how-tos/how-to-delete-seats-in-a-room)
***
## Room map view
The **Room map** button on the center overview opens a visual floor plan of your rooms and seats. This view is also available to partner organizations and reflects your current configuration.
***
## Frequently asked questions
Yes. The room name is a synced attribute. The partner organization sees the updated name after the next sync.
No. Room configuration is managed exclusively by your organization (the source). The partner organization's copy reflects only what you have configured. Any local additions on the partner side may be overwritten on the next sync cycle.
The workflow step change is synced as a configuration update. Existing scheduled slots in the partner organization are not automatically cancelled. Review upcoming capacity slots in coordination with your partner if a workflow step reassignment would affect scheduling.
When you save a room change, your center's status briefly shows **Syncing**. Once it returns to **Active** (or its previous status), the sync is complete and the partner organization's copy has been updated.